Los Angeles-based AIDS Healthcare Foundation (AHF),a nonprofit, tax-exempt 501(c)(3) organization, is a global organization providing cutting-edge medicine and advocacy to over 350,000 patients in 36 countries. We are the largest provider of HIV/AIDS medical care in the U.S. A truly independent voice in our mission to rid the world of AIDS, AHF’s operating capital comes from our own self-created social enterprises. AHF Pharmacies, thrift stores, healthcare contracts and other strategic partnerships generate funding that helps AHF provide medical and advocacy services across the globe. Generating and defining new, innovative ways of treatment, prevention and advocacy is the hallmark of our success. We are currently leading a mass testing initiative to identify and treat the 25 million people who don’t know they are infected. By advocating big goals – aiming to see an unprecedented 1 billion people tested each year – AHF hopes to eliminate older, more time-consuming methods. Since 1987, AHF has cared for thousands of people living with HIV and AIDS worldwide. As we create and implement unparalleled programs in new communities in the U.S. and abroad, we expand the delivery of healthcare and influence over policy with the sole aim of saving more lives. –

• Job Type: Contract
• Qualification: BA/BSc/HND
• Experience: 6 years
• Location: Abuja
• Job Field: Consultancy 

Objectives

• This consultancy is aimed at studying, understanding, and modifying the current AHF EMR to a Monitoring & Evaluation platform or Software Tool for data management to our Service Providers in our clinics (health facilities).
• To fix all current issues in AHF EMR to meet user requirements and modify / upgrade / improve the AHF-EMR to also have an offline version that can easily synchronize to the online server / storage when internet connectivity is provided (see deliverable section on the expected features)
• The system should provide high level performance and reliability for Real-Time Reporting on all AHF-Nigeria M&E operations, through data collection, verification, and validation. The software should be electronically capable of collecting and reporting data and any other relevant data for the purpose of monitoring and tracking the impact and effectiveness of AHF operations at the State level across the country.
• To establish a system that has the capacity to inter-operate / integrate / interface with the National Data Repository, ORI, Track Positives.

Vendor / Consultant Responsibilities.

• Study, analyse and understand the current AHF EMR and the M&E needs.
• Create a local test server / environment using the current EMR using the source code provided by AHF.
• Add all pending and new deliverables as shared by AHF (see roman (i) and (ii) below)
• Add any other key functional and non-functional requirements required for an effective, efficient, reliable, available, and secured EMR.
• the system should be dynamic to allow our other programs benefit from it i.e., Not country specific.
• Execution should be based on all corporate guidelines and AHF requirements.
• Periodic reports detailing the delivery of each milestone as is stipulated in the Terms of Reference (TOR).
• Ensure a seamless interoperability between AHF EMR and the National Data Repository for the Country.
• Build capacity of AHF staff to manage of do some trouble shooting when needed.

AHF Responsibilities

• Orientate the developer / programmer on the current EMR system that require modifications.
• Provide all expected clarifications as given in the scope of work.
• Provide a platform for the EMR Hosting after full testing of the system functionalities.
• Provide source code for the current AHF EMR System.

AHF EMR DELIVERABLES

Ongoing/Pending deliverables.

• EMR should be able to work offline when there is no Internet network.
• Pharmacy Prescribe should be able to save all drugs dispensed once instead of multiple savings.
• Add the date of the last viral load on the patient dashboard.
• ART regimen and next appointment date are not correctly updated on the patient information dashboard for some clients. Need to check for all other patients.
• Add date the drug dispensed on pharmacy prescription dashboard for each visit.
• Ensure that age is not static. It must change as the client grows older. It should be linked with the calendar.
• Rearranging indicators on Excel reports in a particular order. (See attachment Excel workbook sheet 1 for the order.)
• When generating a report, only the most recent ARV regimen should show on the column for recent drugs in the Excel report.
• Add date of last CD4 on the patient dashboard.
• Pending pharmacy prescription, Pharmacy inventory, and Pharmacy Inventory master not working.
• Create restriction to access the AHF EMR modules based on the roles and responsibilities of staff.

New deliverables

• EMR should indicate 3 colour codes for the patient’s viral load results on the patient dashboard (20 and below should show green, above 20 but less than 1000 should show yellow while equal to or greater than 1000 should show red)
• EMR should indicate with a colour code brown for patients with Most recent CD4 less than 200.
• EMR should indicate the due date of patient’s viral load on the patient dashboard by flagging on the dashboard.
• Batch Upload into the EMR for Viral load result using Excel sheet.
• Add TB-LAM and CrAg to EMR laboratory module (add to the list lab test in lab request, sample collection, result entry, and view lab result)
• Add a field to input blood pressure data on the EMR (located in the triage section of the EMR).
• EMR should indicate in the report section the patient’s DSD status, TPT status, and Cervical cancer screening status. This data should be the most recent.
• The system should flag or indicate patients who are about to be lost to follow-up or already Lost to follow up (Lost to follow-up is when a patient has missed an appointment for 3 months after the appointment date).
• The system should also flag or indicate patients who are dead or transferred out. And provide a drop down for the causes of death.
• EMR should have an appointment/tracking module that will track and generate data for missed appointments, lost to follow-up, transfer out, and death. (See attachment Excel workbook sheet 2 for the format).
• Measure time in motion and client satisfaction survey
• Health worker productivity reports e.g., cadre, function, departments, duties undertaken / performed etc.
• Ensure that all information on the patient information dashboard shows correctly.
• Add details of occupation “other” not specified to Excel report.
• Add Viral Load Sample collection date to Excel report.
• Add TBLam result to Excel report.
• Add DNA PCR result to Excel report.
• Add CrAg result to Excel report.
• Add GeneXpert result to Excel report.
• Add type of family planning to Excel report.
• Develop an extraction plug to upload data into the NDR and ensure a seamless interoperability between AHF EMR and the NDR.

Future Plans

• In addition to the Excel report generation, EMR should generate reports in XML format.  See the format attached in the mail.
• EMR should be able to take the fingerprint of clients which will also appear in the XML report as stated above.

Implementation strategy for data collection, verification, validation, and processing requirements that will guarantee the most intuitive search experience and quick reporting from the Clinics level in AHF Nigeria.

System / EMR Administration Module

The module should be used to manage the entire EMR by including the following features: –

• User Management, Roles, and roles assignment
• General systems settings, access controls, audit trails
• EMR configurations, States, sites, departments, Units of Measures, Email logs etc
• Workflow management in all departments/clinics
• Tracking module / Audit trails

Reports

The EMR generates reports as required by the end users in all departments.

General Requirements

The Consultant is expected to do the following in addition to the specific AHF deliverables: –

1. Provide a detailed report/documentation detailing the features, modules, and functions of the EMR software platform.
2. Ensure the software platform serves as an electronic back-up to the present manual method of data collection, processing, analysis, and reporting. Make recommendations for backup / restore plan.
3. Remotely assessing the Clinic address through google map/earth search thereby authenticating the integrity of the Clinic existence and data.
4. Assess the current AHF manual and automated data collection structure, verification, and validation for ease of accessibility, quality of results, user-friendliness, ease of maintenance/update, information retrieval, etc.
5. Monitor software platform traffic and provide periodic reports.
6. Provide other suitable add-ons such as notification and messenger and fingerprint.
7. Assure security and confidentiality of all the resources / content that goes to the software platform and provide storage of all digital assets from AHF including photos, fingerprint, and multimedia content amongst others etc.
8. Make recommendations for software, hardware, and other back-end requirements needed for software platform physical infrastructure to run it, such as computer servers, online data storage subscription and portal setup with Internet link.
9. Training of AHF NIGERIA staff based on the platform and Clinic Officers, Server Administrators, State System Administrator, Super Users and Monitoring and Evaluation (M&E), etc. on the platform maintenance, content update, and online media monitoring.

Delivery Terms

Duration

The assignment is urgent, and the vendor need to clarify the time (duration) required to deliver on the consultation.

Proposal / Quote Submission

Interested and qualified consultants are invited to submit their proposal(s) comprising of the following: –

• An understanding of the consultancy requirements
• Methodology and work-plan for performing the assignment.
• Project delivery plan
• Team composition and tasks assignment
• Detailed reference list indicating the scope and magnitude of similar assignments.
• Relevant services undertaken in the past three (3) years.
• Registration and other relevant statutory documents
• Warranty / support and maintenance period after the implementation

Additional Requirements will be communicated at the later stages of the contract negotiations

How to apply

Interested candidates should submit their application to the following email address globalhr.africa@aidshealth.org.

AIDS Healthcare Foundation is an Equal Opportunity Employer.

Green Concern for Development (GREENCODE) is a registered Nigeria NGO (non-profit) organisation working on social justice and humanitarian response in both the southern and northern regions of Nigeria. GREENCOE is one of the outstanding and credible national NGO in Nigeria working on both development and humanitarian response programmes. Recently accredited by OCHA for applying for funding on the GSM and MYHRP- Project Model.

We are recruiting to fill the position below:

Job Title: Monitoring and Evaluation Officer

Location: Borno
Employment Type: Full-time

Job Summary

• Green Concern for Development (GREENCODE) in partnership with Blindenmission International (CBM) Is implementing FSL/WASH/GBV/MHPSS programming in order to strengthen resilience within conflict affected communities in Borno State
• In view of this, the Monitoring and Evaluation Officer under the supervision of the National Coordinator, shall be responsible for the overall collection, summarizing, compiling, dissemination, storing and timely reporting of all forms data generated from the Project components with key focus on submission of timely, qualitative and quantitative reports to the Program Management Team, donors and relevant stakeholders.

Major Responsibilities

Monitoring Evaluation Accountability & Learning:

• Track the project performances against project indicators
• Create and manage databases to ensure the traceability of the project beneficiaries and assistance provided
• Conduct a baseline/end line survey at the start and end of the project.
• Lead in beneficiary identification, selection and registration.
• Regularly conduct on-site monitoring and post-distribution surveys
• Carryout rapid need (including market) assessments for the project activity
• Regularly collect and analyze market price data
• Review, clean and analyze all project data, including but not limited to: beneficiary registration, baseline study, onsite monitoring, post-activity monitoring, price data, and final evaluation.
• Work with project officers for data collection for GREENCODE implementing projects
• Provide feedback to the National Coordinator and project team on project strategies and activities;
• Assist in coordinating across the available components of the Project to ensure effective implementation of M&E/MIS;
• Assist the project personnel with M&E tools and supporting them in their use.
• Preparation of monthly report
• And performed any other task as assigned.

Position Requirements

• Have a Degree/HND in Social Science, Art, Humanity, or related field with minimum of 1year experience in a project management, stakeholders’ relations and administration-related role.
• Have excellent computer skills including with Excel, Microsoft office.
• Have strong interpersonal skills (communication, give effective feedback and be a team player)
• Be able to manage stress effectively, juggle competing priorities, balance various programmatic, logistics and team needs.
• Have the ability to manage work plans including ability to work under pressure.
• Be committed to the NGO’s mission, values and policies.
• At least 3 years experience in Monitoring, Evaluation, Accountability and Learning, preferably in the NGO or INNGO sector
• Thorough technical knowledge and experience in MEAL.

Application Closing Date

13th May, 2024.

Note

• Only shortlisted candidates will be contacted.
• The position is valid for the duration stated, we don’t pay relocation allowance or provide house for field staff. Only applicant that adhere to the full instruction in this advert will be attended to.
• Applicants must be resident in Maiduguri or its environs and ready to travel to field locations.
• Applications will be assessed on a rolling basis.
• Equal opportunities are given to all applicants.

How to apply

Interested and qualified candidates should apply by sending their Application and requesting for competency form, fill and submit the competency form to the following e-mail address: jobs@greencodeng.organd copy:greencodedata@gmail.com using the Job Title as the subject of the email.

About Alliance for International Medical Action

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Grants Manager – Nigeria

Location: Abuja
Hierarchical Manager: Nigeria Head of Mission
Functional Manager : Regional Grants Coordinator – Desk 3
Contract Term: CDD under French law
Contract lenght: 6 months
Position to be filled : ASAP

Protection of Beneficiaries and Members of the Community

• Level 3: As part of his or her duties, the incumbent will be required to visit programs and be in contact with children and/or vulnerable adults.
• Therefore, a criminal record check or presentation of a certificate of good character will be required.
• In situations where it is not possible to provide a criminal record or a certificate of good morals and morals, a sworn statement will be requested.

Mission

• Under the supervision of the Head of Mission, the Grants Manager is responsible for implementing the funding strategy in line with ALIMA’s country action plan.
• More specifically, they are responsible for mobilizing funding that will allow the implementation of projects.
• They maintain regular relations with donors, and conduct an active search for funding.
• They are the guarantor of the drafting of project proposals and reports to donors. They support the monitoring of contractual donor indicators, in collaboration with the Project Coordinators and the Medical Coordinator.

Tasks and Responsibilities
Definition and Monitoring of the Country Development Strategy:

• The Grants Manager carries out an analysis of donor strategy and the availability of funding for the country concerned, in order to maintain a high level of information and understanding of the issues.
• They identify funding needs for the mission in collaboration with the coordination team and propose a relevant funding strategy for the mission.
• They assess the issues and propose the adaptation of the strategy according to the operational action plan of the country. During the mission, the Grants Manager monitors the financing strategy and adapts it according to changing needs.
• In conjunction with the Head of Mission and the Regional Grants Coordinator at headquarters, they support the design and implementation of a strategy for acquiring grants and mobilizing resources

Maintenance of the relationship with donors:

• In conjunction with the Head of Mission, they ensure representation with donors and negotiate funding for ALIMA projects.
• They maintain relations with the donors who finance the projects to ensure regular quality communication.
• They coordinate the visit of donors to projects when the security situation allows it, with the support of the Head of Mission.

Business Development & Grants Prospection:

• The Grants Manager, in support of the Head of Mission, conducts an active search for funding and identifies new donors to approach in order to ensure good knowledge of ALIMA and the projects implemented by its staff.
• They actively monitor the thematic priorities of donors and funding mechanisms in the country.
• They carry out donor mapping and intelligence gathering, and regularly informs the country coordination on this subject.
• They develop project presentations and brochures to ensure institutional communication throughout the year

Supports to operational planning in line with donor and funding priorities:

• The Grants Manager supports the Project Coordinators and the coordination team in the design of interventions in line with the donors’ strategy.
• They ensure that the interventions are aligned with the thematic and operational priorities of the donors, and that the submissions respect the formats required by the latter.

Production of concepts notes and project proposals:

• In order to obtain funding, the Grants Manager is responsible for submitting concept notes and project proposals within the deadlines imposed by the donors. They ensure the writing of project documents to respond to opportunities with donors.
• They guarantee the quality and conformity of the documents produced.

Disseminates key information on donor procedures, funding contracts and supports Project Coordinators in monitoring contractual requirements:

• The Grants Manager is responsible for updating the coordination team on donor guidelines. They continually inform the teams of the evolution of donor procedures and requirements.
• In addition, the Grants Manager supports the Project Coordinators in monitoring the contractual requirements of donors.
• The Grants Manager monitors operational developments, including budgetary, in order to propose contractual modifications if necessary.

Data tracking to meet reporting requirements:

• The Grants Manager develops and incorporates solid elements of monitoring and follow-up in the reports in the project monitoring tools and therefore participates, with the Data Manager and the Medical Coordinator, in the control and compilation of operational data.
• They ensure the updating of data monitoring tools in connection with financing contracts, and anticipate the deadlines of reports in order to ensure the completeness of the data and a quality analysis.

Ensures the production of accurate and analytical narrative reports within the defined deadlines:

• The Grants Manager is responsible for preparing interim and final reports for donors, according to the reporting formats and rules imposed.
• They are directly responsible for drafting documents, based on precise, quantitative and qualitative information and capitalized on during the year.
• They establish regular liaison with the coordinators and project managers and, for the preparation of reports, make the link between the commitments with the donor and the reality of the projects and the land. They ensure compliance with deadlines and are responsible for the quality of reports.

Ensures the contractual management of financing contracts:

• The Grants Manager is responsible for monitoring financing contracts with donors.
• They are in direct contact with the national representatives of the lessor for contractual management issues.
• They make sure to know and respect the procedures of the lessor and that these are known to the rest of the team. For this, they have a common contract monitoring tool that they help update.

Ensures the application of standards in the prevention of abuse:

• The Donor Relations Manager must participate in training and awareness sessions.
• They apply the standards relating to the prevention of abuse in all the tasks they undertake (ex: adding the thematic in reports, project proposals, clause on the prevention of abuse, etc).
• They contribute to creating and maintaining a fulfilling and protective environment.

Experience and Skills

• You have a Medical Diploma in Health, Master’s Degree in Public Health or Epidemiology related to the position (development studies, public health, international relations, project management, etc.).
• You have Professional experience in reporting, design and/or project management of at least one year, as well as field experience and Good command of project management tools (project cycle, logical framework, project proposal, reporting, etc.).
• You have Autonomy, capacity for initiative, ability to work in a team and to communicate

Language:

• A strong command of both spoken and written English is essential for this position

Conditions

• Contract Term : CDD under French law
• Contract lenght : 6 months
• Position to be filled : ASAP
• Based in Abuja (With occasional field visits)
• Salary : According to ALIMA salary scale (level 10) + valuation of experience + Perdiem

ALIMA pays for:

• Travel costs between the expatriate’s country of origin and the mission location
• Accommodation costs
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee and his/her family
• Evacuation of the employee

Application Closing Date
Not Specified.

Note

• To apply, please send your CV and Cover Letter online.
• Applications are processed in the order of arrival.
• ALIMA reserves the right to close the offer before the term initially indicated if an application is accepted. Only complete applications (CV + Letter of Motivation in PDF format) will be considered.
• Female candidates are strongly encouraged.

How to Apply
Interested and qualified candidates should:

Click here to apply